By-Laws Revised November 5, 1995
Southern California Youth Yacht Racing Association (SCYYRA)
Encourage and promote yachting education of junior sailors in Southern California. Sponsor junior regattas. Prepare and maintain a Master Calendar of junior yachting events in Southern California and annually distribute copies.
Membership shall be extended, upon approval of a majority of the Board, to:
MEMBER CLUB: Any Member Yacht Club of the Southern California Yachting Association (SCYA).
SUPPORTING MEMBER: An individual or firm providing valuable support to SCYYRA.
AFFILIATE MEMBER: A non-yacht club organization which promotes junior boating.
DELEGATES: Each Member Club may appoint two Delegates to the Association, and shall designate one Delegate to whom all communications from the Association will be directed. Each Supporting and Affiliate Member shall appoint one Delegate.
BOARD OF DIRECTORS: Selected from thirteen Delegates as: Twelve shall serve for two year terms, six new Directors per year shall be elected at the Annual Meeting of the Association by and from the Delegates to replace six Directors with expired terms. The thirteenth Director shall be the last prior Chairman.
OFFICERS: The Officers of the Association shall be elected annually by and from the Members of the Board of Directors. Officers shall consist of the Chairman, Vice Chairman, Secretary and Treasurer. The latter two Officers may be the same individual.
TERM OF OFFICE: December 1 to November 30 of the next year.
V. DUTIES OF OFFICERS
BOARD OF DIRECTORS: Shall manage the affairs of the Association. Shall act as appropriate to effect the purposes of the Association.
CHAIRMAN: Shall preside at all meetings and shall appoint all committees.
VICE-CHAIRMAN: Shall, in the absence of the Chairman, fulfill the duties of the Chairman.
SECRETARY. Shall conduct the correspondence of the Association. Shall distribute the Master Calendar and notice of all significant junior yachting events to Member Clubs and Supporting Members. Shall keep a record of the proceedings of all meetings and distribute copies to all Member Club Delegates and Supporting Members. Shall preserve all documents connected with the business of the Association. Shall maintain a membership roster and distribute it to all Member Club Delegates and Supporting Members.
TREASURER: Shall collect and receive all monies and pay all bills approved by the Board of Directors. Shall submit written reports of the receipts and expenditures of the Association as required by the Board of Directors.
NOMINATING COMMITTEE: Shall consist of three persons appointed by the Chairman at least three months before the annual fall meeting for the purpose of nominating candidates for the Board of Directors for the following two-year term. The committee shall submit to the Secretary their nominees four weeks before the annual fall meeting.
MASTER CALENDAR COMMITTEE: Shall consist of four persons appointed by the Chairman at least three months before the end of the calendar year for the purpose of preparing the Master Calendar for the following year and shall monitor the Calendar throughout the year to assure that Members receive adequate notice of significant junior yachting events. Elected annually by and from the Members of the Board of Directors.
STANDING OR SPECIAL COMMITTEES: Shall be appointed by the Board of Directors from time to time.
ANNUAL AND GENERAL MEETING OF THE ASSOCIATION: The Annual Fall Meeting of the Association shall be held in November. General meetings of the Association shall be held at such time and place, as the Board of Directors shall designate.
SPECIAL MEETINGS OF THE ASSOCIATION: The Board of Directors may call special meetings of the Association whenever they deem it necessary and shall in any event do so upon written request of accredited delegates of three Member Clubs.
BOARD OF DIRECTOR MEETINGS: Meetings of the Board of Directors shall be held at such time and place as the Board of Directors designate.
Written notices of every meeting of the Association shall be sent by the Secretary to each Member Club Delegate and Supporting Member at least fifteen days before the meeting. The notice of the Annual Meeting shall include the selections of the Nominating Committee and proposed changes of the By-Laws.
Delegates representing six Member Clubs shall constitute a quorum at meetings of the Association. Six members of the Board of Directors shall constitute a quorum at any meeting of the Board of Directors.
Each Member Club in good standing shall be entitled to one vote. Voting by proxy shall be allowed.
Annual dues of each class of membership shall be established by the Board of Director.
Vacancies in any office shall be filled by appointment by the Board of Directors until the next Annual Fall Meeting.
XIII. BY-LAW CHANGES
The By-Laws may be amended at any meeting of the Association by vote of two-thirds (2/3) of the Members represented at such meeting, provided notice of such amendment is sent to Delegates at least fifteen days prior to date of such meeting.